Revenue Intelligence built for small therapy practices. ABA first, multi-discipline supported (SLP, OT, Feeding, Music, PT/EI).
We help small therapy practices (4-15 providers) cut denials, recover AR, and unlock the analytics their software never gave them. Power BI dashboards included. PMS-agnostic. Founder-direct. Bilingual English & Spanish.
Denials
24.6%
+3.1 vs benchmark
AR > 90d
$18.4k
7 claims at risk
Clean rate
75.4%
+2.0 this month
Top denial reasons · trailing 30d
AR aging trend · 90 days
ImprovingHow we're different
Enterprise billers treat small agencies as ticket queues. We're built around the practices most firms ignore. With the analytics depth most firms don't have.
We don't just process claims. We engineer revenue. Custom Power BI dashboards for denial analysis, payer performance, BCBA productivity, and AR aging segmentation. Built on a foundation in business intelligence, not just billing.
No account managers. No tickets to log. No "let me check with the team." When you call Cleared RCM, you talk to the person doing the work. The same person who reads your contracts, builds your dashboards, and submits your appeals.
Phase 1 specialty in ABA, CPT 97151-97158, prior-auth strategy by MCO, modifier matrices, telehealth rules, supervision documentation. Same operational discipline applied to SLP, OT, Feeding, Music Therapy, PT/EI. Not 40 specialties at once, focused on small therapy practices.
Built for the Latino-serving practices other firms ignore. Founder-led, native-Spanish communication with your providers, families, and front-desk teams. Especially relevant for Florida and Texas markets.
How we work
Every relationship starts with a Free Initial Review or a Diagnostic Preview application. Not a contract. We earn the next step.
Free initial conversation: AR aging, denial codes, payer mix, and auth lapses. We tell you what we'd address first.
We propose Full Service (5% of net collections, Power BI included). Or, for selected applicants, a free Diagnostic Preview to show you what's broken in your data before any commitment.
Eligibility, prior auth, claim submission, payment posting, denial management, appeals, AR follow-up. Daily ops, weekly check-ins.
Live Power BI dashboards via secure link with your data filtered to your view. Denial trends, payer performance, AR aging, BCBA throughput. Monthly executive review.
Every Cleared RCM client gets live Power BI dashboards purpose-built for ABA. Not vanity charts. The four views that actually move revenue.
Denial Analysis · Sample Practice
Submitted
$428k
+12.4%
Denied
$76k
17.8% rate
Recovered
$54k
71% recovery
Days in AR
31.4
-4.2 days
Claim outcomes · last 6 months
Reasons, payers, providers. Find the root cause before it repeats next week.
0-30, 31-60, 61-90, 90+. Segment by payer so you know who's stalling.
Billable vs documented hours, per supervisor. Spot under-utilization and burnout.
Days-to-pay, denial rate, paid-per-unit. Negotiate with data, not anecdotes.
"Every BCBA got into ABA because they cared about kids. Nobody got in because they love modifier matrices. That's where we come in."
I'm Alvaro. I built Cleared RCM because small therapy practices were paying enterprise-sized denial rates without the back office to push back. It started with ABA, where I have the deepest roots, and extends to the SLP, OT, Feeding, and PT/EI practices that face the same gap. The numbers move when someone reads the contracts, builds the dashboards, and picks up the phone. Founding Clients pipeline is open now.
We won't pretend to have ten years of case studies. We will tell you exactly what we'd do, prove it on an audit, and earn the engagement.
We're accepting applications from Florida-based ABA and small therapy practices for a free Diagnostic Preview. Cleared selects 3 practices per month based on fit criteria. No commitment, no pitch deck. Just data.
Typical application review within 5 business days · 3 selections per month · no commitment